"Another wrong candidate. What is recruitment actually doing over there?"
You've thought it. Maybe you've said it. It's frustrating when candidates keep missing the mark. But before pointing fingers, let's look at where the problem actually starts.
The Hiring Manager's View
From your perspective, it seems simple: you need someone, you told HR, and they keep sending people who don't fit. The obvious conclusion? Recruitment doesn't understand what you need.
The Recruiter's View
From HR's perspective: they got a brief that could fit a hundred different people, they asked for clarification but you were too busy, and now they're doing their best with limited information.
Where the Problem Actually Lives
It's not HR. It's not you. It's the gap between you.
| What you assume | What HR assumes |
|---|---|
| "The JD is clear" | "The JD is generic, I need more" |
| "They know how our team works" | "I've never worked with this team" |
| "They can just ask" | "Manager is too busy, doesn't want to be bothered" |
| "Recruitment is their job" | "Can't do my job without information" |
What Recruiters Don't Know (That You Never Told Them)
- What your team's working style is actually like
- Why the last person in this role left (or failed)
- Which "requirements" are truly non-negotiable
- What "culture fit" means for your specific team
- The personality clashes that made previous hires not work out
- What success actually looks like in month 3, 6, 12
What You Don't Know About Recruitment
- How screening actually works at scale
- What's realistic in the current job market
- How your requirements compare to what's available
- The trade-offs that have to be made
Two worlds. One goal. No shared vocabulary. That's the real problem.
How to Bridge the Gap (Your Part)
- Invest 30 minutes upfront — A real conversation saves weeks of wrong candidates
- Show, don't tell — Give examples: "Someone like Jana" is clearer than "team player"
- Explain the failures — What went wrong with previous hires?
- Involve your team — Let HR talk to people who'll work with the new hire
- Be available for calibration — First few candidates help refine the search
Involve Your Team
Your team members see things you don't. They know:
- The day-to-day collaboration requirements
- What made working with the last person difficult
- Skills gaps that affect their work
- What personality types mesh well with the group
They can serve as a bridge between you and HR — providing context that's hard to put in a brief.
A Systematic Solution
What if the gap could be bridged automatically? TalentByTeam collects input from you, your team, and even departing employees through AI interviews. Everyone's perspective gets captured — and conflicts surface before you start reviewing candidates.
HR finally gets the information they need. You finally get candidates who fit.
Bridge the gap automatically
Give HR what they need to send you the right candidates.
Try TalentByTeam